Standing orders for meetings (typical)

1. Timing

There shall be at least (number) ordinary general meetings and an annual general meeting in each year.

2. Notice

Notice shall be sent out to all members at least 14 days in advance of an annual general meeting and 10 days in advance of an ordinary general meeting.

3. Members

Members of the meeting must be those members who have paid the annual subscription.

(a) Members with full voting and speaking rights - full members as defined in the Constitution

(b) Members with speaking rights - associated members as defined in the Constitution

(c) Members with limited speaking rights - candidates for election to the Executive Committee

4. Agenda

(a) The agenda for the annual general meeting must include:

(b) The agenda for an ordinary general meeting must include:

(c) In addition, the agenda for any general meeting may include:

5. Motions

(a) The deadline for the submission of motions shall be no less than two days before the general meeting. A member can submit up to three motions, all on different subjects. 

(b) Motions containing more than five hundred words shall be ruled out of order by the Secretary, unless the motion is an amendment to these standing orders, or the constitution.

(c) The Secretary shall make sure that a sufficient number of copies are available for the members to read before and during the general meeting.

(d) Amendments to those motions shall be submitted in writing during the general meeting.

(e) Amendments containing more than three hundred words shall be ruled out of order by the Secretary.

6. Chair

The chair of the annual general meeting shall be taken by the chairperson elected by the meeting from the members present. The chair shall not exercise his/her vote except in the instance of a casting vote.

The chairperson shall ensure that the meeting is in order, that remarks are relevant to the question under debate, that members of the meeting do not intimidate speakers and that members of the meeting makes no defamatory remarks concerning another.

7. Procedure

Points of order my be raised to ask for a Chair's ruling or interpretation or to address any other question relating to the procedure of the meeting, to the Chair.

Points of order have precedence over all other business, but they may not be raised during a speech or a vote, unless relating to the conduct of that vote.

Points of order shall have priority in the following order:

Procedural motions have precedence over all over business except point of order and may not be raised during a speech or the course of a vote, unless relating to the conduct of that vote. There shall be the following procedural motions, which are listed in order of priority:

All procedural motions shall require the support of ten percent of the membership or ten members whichever is the smaller, before being discussed. All procedural motions shall be voted on after at least one speech in favour and one against.

The chair shall be entitled to make the final speech in any motion of no confidence in the chair or any challenge to the chair's ruling.

A procedural motion to suspend a standing order shall require a two-thirds majority. All other procedural motions shall require a simple majority. Only one motion or amendment to it may be debated at any one time.