Community Development - Roles of Office Bearers and Meeting Procedures

Here is the chance to check your understanding of the various roles and responsibilities of office bearers, and the correct meeting procedures. Take your time, some of the answers are made to look right when they aren't. As an office bearer, you need to be able to tell the difference - on this test as well as in your meetings!

1. Select from the list below, the person most likely to be the Public Officer of an incorporated body: The Executive Committee The Treasurer The Chairperson The Secretary	2. The Registrar must be notified of a change of Public Officer within: 7 days 14 days 28 days 1 month
3. Annual General Meeting documents must be lodged with the Registrar within 7 days 14 days 28 days 1 month	4. “The Public Officer must bring to the attention of the Committee of Management all documents served on the association at the Public Officer’s address.” This statement is true This statement is not true
5. “The Chairperson does not have to be aware of all documents that have policy or financial implications for the association.” This statement is true This statement is not true	6. "The Secretary of the Association must not be an employee of that Association." This statement is true This statement is not true
7. The Secretary of an Association: has full speaking and voting rights has membership but not voting rights has speaking but not voting rights	8. “A formal proposal put before the meeting for the purpose of eliciting a decision.” This defines a Procedural Motion This defines a Substantive Motion
9. “A Point of Order requires a ruling from the Chair, but no vote.” This statement is true This statement is not true	10. There is a protocol that determines priority of meeting procedures. It is: Call for a Quorum, Substantive Motion, Procedural Motion, Point of Order. Call for a Quorum, Point of Order, Procedural Motion, Substantive Motion. Call for a Quorum, Point of Order, Substantive Motion, Procedural Motion.
11. “Once accepted by the chairperson and seconded, a substantive motion becomes the property of the meeting and cannot be altered by a formal vote” This statement is true This statement is not true	12. As Chairperson dealing with an Amendment, one of these procedures is incorrect. Can you identify it? decide whether to accept or reject allow mover to explain call for a seconder call for speaker against the amendment allow right of reply put the amendment to the vote
13. “A Procedural Motion can be moved or seconded by anyone who has moved, seconded or spoken to the substantive motion or amendment which is ‘the Question before the Chair’.” This statement is not true This statement is true	14. The Procedural Motion: ‘That the Question be put’: requires a seconder provides opportunity for debate requires immediate vote allows mover’s right of reply all of the above
15. “The Procedural Motion: ‘That the Question be put’ cannot be moved by anyone who has moved, seconded or spoken to the motion.” This statement is true This statement is not true	16. The motion: ‘That the speaker be no longer heard’ requires: a mover a seconder a vote all of the above a ruling from the chair only
17. The motion: ‘That the motion lie on the table’, requires or allows: a seconder debate both of the above none of the above	18. If the vote: ‘That the motion lie on the table’ is carried, the motion: can be debated further automatically lapses cannot be discussed again lies on the table until raised by a subsequent motion
19. “After a motion has been ‘Raised form the table’ previous speakers, either for or against, can participate in the debate.” This statement is not true This statement is true	20. When Standing Orders have been suspended: decisions made during this period are still binding the meeting is dissolved into an open discussion debate continues and motion lapses until raised by a subsequent motion all of the above
Name:

This worksheet was built by Glenn Trigg's form builder page.
ggt@plasform.com.au